by Irene Fontana, CSR, RPR, CMR. Santa Clara County Superior Court
Know what’s in your dictionary and regularly perform maintenance by removing outlines that are obsolete.
- Remove all defined conflicts in your dictionary. This is an editing tool and is not helpful in real-time, unless your software has “artificial intelligence” and chooses the correct word.
- Resolve conflicts in the following ways:
- Actual spelling of the word
- Delete a vowel
- Add a vowel
- Add an asterisk
- Plurals – come back on the second stroke
- Build words with prefix/root/suffix
- Use techniques that are easily remembered and make changes in groups
- e.g. PAT pat
- PA*T path?
- Use an asterisk for all “th” words
- Do not resolve conflicts by globalling groups of words together. This seldom works and will cause more conflicts in your writing.
- Always write hooked up to a computer and watch your writing. If you write an outline the “old way, ” immediately rewrite it the new way.
- Do not work on more than one or two changes at a time.
- Use a Post-it on your machine to reinforce the new outline you are learning.
- As you write, visualize the text, putting in all hyphens, apostrophes, commas, periods, semicolons.
- Enter error correctors for consistently misstroked outlines unless they can be another word.
- Enter stacking errors unless they can be another word.
- e.g. TOG ~ing to TOD ~ed to
- Build your dictionary by entering commonly heard groups of words
- Street names
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